Senior Executive Assistant
Létrehozva: 2023-12-15
Hirdető: Kanada budapesti nagykövetsége
Jelentkezési határidő: 2023-12-24
Selection Process Nº: 156849-6
Salary: HUF 637,482–HUF 718,604 monthly gross (depending on relevant experience), 13th month bonus
Contract Type: Indeterminate (Full-time)
Term Details: This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Hungary.
Job Function: Administrative
Classification: LE - A3
Location: Embassy of Canada to Hungary, Slovenia and Bosnia and Herzegovina
Number of Vacancies: 1
Closing date for application: 24 December, 2023 at 23:59 UTC/GMT +1:00
Summary of Duties:
This role will provide executive administrative support services to the Ambassador, as well as general support services to the mission. Duties will include:
- Maintaining the Ambassador's schedule, calendar, contacts database;
- Liaising with high level contacts' offices in government, private sector, and civil society;
- Preparing the Ambassador's visits outside of the capital/country, including scheduling meetings, logistical arrangements, and coordination of briefing material;
- Organizing high level meetings and coordinating events;
- Conducting research, drafting official correspondence including letters and diplomatic notes in English and in Hungarian;
- Tracking and reporting on the Ambassador’s operational budget;
- Preparing invoices and claims for payment;
- Maintaining a robust and effective network of contacts in senior officials’ offices;
- Performing other duties as required.
Area of Selection:
This position is open to individuals who are legally authorized to work in Hungary, who meet all of the essential requirements stated below, and whose applications are received by the closing date.
Please note that the Embassy of Canada to Hungary, Slovenia and Bosnia and Herzegovina does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Education:
Candidates will be required to provide proof of the completion of their education.
- Bachelor’s equivalent degree from a recognized university or college.
Language:
- Advanced level in English (both written and spoken).
- Advanced level in Hungarian (both written and spoken)
Experience:
- A minimum of 3 years experience prioritizing a varying workload of executive/administrative support services, such as organising visits, correspondence triage, preparing written documents and emails, scheduling of travel and meetings, and completing reports;
- A minimum of 3 years experience providing client service to internal or external customers;
- Demonstrated experience in a role involving liaison/communication with government and/or corporate organizations and/or members of the public.
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
- Knowledge of standard office suite software applications (Excel, Word, Outlook) and internet research strategies.
- Knowledge of executive office support practices, financial tracking and standard office procedures and practices.
- Knowledge of local political and government, business and civil society landscape in Hungary.
Competencies:
- Demonstrating integrity and respect
- Thinking things through
- Working effectively with others
- Showing initiative and being action-oriented
- Judgement and discretion
Abilities:
- Effective Interactive Communication - oral and written
- Ability to maintain and leverage an effective network of contacts
- Ability to manage priorities and meet deadlines
- Attention to detail
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
- Advanced level of French (both written and spoken);
- Experience working in a diplomatic environment or in an international organisation;
- Experience in providing direct support for an Ambassador, CEO, or senior executive/official;
- Experience in the preparation of a variety of documents for management (e.g. briefing notes, speeches, analytical reports, social media content);
- Ability to obtain an enhanced security clearance (applicable to Canadian citizens only).
Operational Requirements:
- Working 37.5 hours (5 days) per week;
- Occasional overtime outside of working hours will be required;
- Occasional travel (domestic and international) will be required; especially in the area of accreditation of the embassy which includes Hungary, Slovenia and Bosnia and Herzégovina.
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
- Other conditions of employment:
- Undergo and pass a "fit to work" medical evaluation.
How to Apply
- You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
- Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
- You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
- Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
- Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
- Candidates who are unable to submit their application due to technical difficulties must report these to prior to the closing date. Failure to do so will result in the application being rejected.
Important Notes
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- Reference checks may be sought for candidates who succeeded all of the assessments.
- Please note that the Embassy of Canada to Hungary, Slovenia and Bosnia and Herzegovina does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
- As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
- We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
- The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Hungary, Slovenia and Bosnia and Herzegovina which might arise following the completion of this selection process.
- For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
Elvárt nyelvismeret: francia - felsőfok (tárgyalóképes szint); és/vagy: angol - felsőfok (tárgyalóképes szint)
Elvárt munkatapasztalat: Pályakezdő/friss diplomás
Foglalkoztatási forma: Teljes munkaidő,
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